Video Meetings

Navigating to video meetings

You can host video meetings with your workspace members directly in your WebWork dashboard. To navigate to video meetings:

• Go to Communication > Video Meetings

Note: video meetings are only available on the Plus and Premium plans.

Starting a video meeting

WebWork allows you to either start a video meeting immediately or schedule it ahead of time.

You can start video meetings immediately in two ways. You can either click New Meeting > Start an instant meeting, or go to your Personal Room and click Start. After starting your meeting, you may invite workspace members directly from the call or send them an invitation link manually.

Sharing your screen in a video meeting

During a video meeting, participants can share their screens in several ways. You can share:

• The entirety of your screen
• A specific window
• A specific browser tab

To share your screen, simply click the Share Your Screen icon at the bottom of the call screen. You will then need to grant WebWork the permission to share your screen.

Note: you can also choose to share your screen’s audio with the participants of your call.

Scheduling a video meeting

WebWork allows you to schedule video meetings ahead of time. These can be one-off meetings or recurring ones. To schedule a video meeting:

• On the Video Meetings page, click New Meeting > Schedule a meeting

On the Schedule meetings page, you can fill in the details of your upcoming meeting. This includes the date and time, duration, and participants of the meeting. To make the meeting recurring, check the Recurring meeting checkbox. You can then choose the frequency of the meeting as well as how long it will last.

After filling in the details of your meeting, click

at the bottom of the page. If you’d like to change something about a scheduled meeting, simply hover over it and click

. You can then choose to edit all future occurrences of that meeting or the specific one you selected.

Chat

An integrated chat panel for text communication is also available, which is convenient to use during calls not to interrupt the conversation. You can access it by clicking the relevant button in the bottom right part of the screen:

Board

If you want to have collaborative notes during you calls, which may help boost the productivity of the calls, you can access it by clicking on the “Planning Board” button next to “Chat”

This way you can:

• Paste geographical figures (rectangle, diamond, ellipse, arrow, line) customizing their stroke and background color, stroke width, fill type, sloppiness level, edge type, opacity, and layers. Additionally you can duplicate the figures, delete them or insert links on them:

• Draw your own figures later changing their size:

• Insert text or image, customizing the text size and font:

• Write with disappearing ink:

Additional tools:

• Frame – you can create frames and put text in them:

• Web Embed – You can put specific web links on your planning board too:

• Mermaid to Excalidraw – You can convert text-based diagram code into an editable, hand-drawn digital whiteboard sketch. Currently only ,and Diagrams are supported. The other types will be rendered as image in Excalidraw.