1. Free seat when archiving or deleting a member
If you make a prepayment and archive or delete a member during the month, you get a free seat. This means you can invite one more member to fill that seat without incurring an extra charge. This approach helps you maintain your team size without additional costs.
Example scenario:
- You prepay for 10 employees.
- During the month, you archive or delete one employee.
- You can invite a new member to fill the now-vacant seat without paying extra.
2. Billing for members added and deleted or archived within the same month
When you add a member in the middle of the month and then archive or delete them within the same month, the billing system adjusts accordingly. The next invoice will only count this member for the days they were actively tracked.
Example scenario:
- You add a member on June 10th and archive or delete them on June 20th.
- The next invoice will only charge for the 10 days the member was active.
3. Billing for members added mid-month
If you add a member in the middle of the month, WebWork does not charge you for that half-month tracking period. The new member will only be included in the next month’s prepayment invoice.
Example scenario:
- You add a member on June 15th.
- The member continues to track time for the rest of June.
- You will not be charged for the period from June 15th to June 30th.
- The added member will be included in the prepayment invoice for July.