How to pay your team on WebWork?

On WebWork, you can pay workspace members through PayPal, Stripe, Remote, Bitwage, and Xero.

To do so, go to Finances > Payments > Make Payment. Before making payments, there are a few steps you need to follow.

Before making payments

To be able to pay your team members, first you need to connect or integrate with the payment solutions. The card option is enabled by default.

Go to Finances > Manage Payroll
From the top Payment & Payroll Integrations section, activate those you want to use

Paying through card (same as Stripe)

The card option is activated by default, meaning you can pay through card right away.

However, the receiver must create a Stripe account in Settings > Finance > Get Paid > Card payment.

PayPal

To pay with PayPal, you need to connect it first.

Go to Finances > Manage Payroll > PayPal

The receiver can also connect their PayPal from Settings > Finance > Get Paid.

However, even if they don't connect but have a PayPal account with the same email as for their WebWork account, they will still receive the payment.

Remote

To pay through Remote, you need to activate the integration first.

Integrate from Integrations > Remote > Enable
Or from Finance > Manage Payroll
Import and sync members

When you send payment through Remote, it's added to the member's cumulative incentive balance. This incentive is not paid immediately. Instead, it’s queued and paid out during the member’s next scheduled pay period alongside their regular salary.

Bitwage

To pay through Bitwage, you need to activate the integration first.

Integrate from Integrations > Bitwage > Enable
Or from Finance > Manage Payroll
Import and sync members

Unlike Remote, payments on Bitwage are processed and delivered instantly.

Xero

To pay through Xero, you need to enable the integration first.

Integrate from Integrations > Xero > Enable
Or from FInance > Manage Payroll

When you send payment through Xero, WebWork pushes a Bill (purchase invoice) to Xero and links it to the supplier’s Contact record.

How to make payments on WebWork?

Now that you have connected and integrated with payment and payroll tools, you can make payments.

Go to Finances > Payments > Make Payment
Select the payment method
Select the member
Enter the amount you want to pay
Write a note if necessary
Click Pay

All payments you make through WebWork are logged as invoices and you can track their status both on Payments and Invoice pages.

How to pay invoices on WebWork?

In Finances > Payments, you will also see invoices that need to be paid. These invoices are generated in three ways:

When a member invoices your workspace by creating an invoice manually (see Finance > Invoices > Create Invoice)
When invoice creation for timesheet approval is enabled, invoices will be created automatically and appear in Payments (see Settings > Finance > Payroll > Create invoice when timesheet is approved)
When invoice creation based on fixed salary is enabled, invoices will be created automatically at the set frequency (see Settings > Finance > Create invoice based on salary frequency)

Now that you see the invoices, you can pay them two ways:

Select the payment method and click Pay to pay directly through WebWork
Click Mark as Paid if you prefer or have already paid outside of WebWork

To filter the invoices by currency, use the currency filter on the top right-hand corner.

You can set different currencies for each member in Finance > Manage Payroll or People > Members > Select member > Finance.